The Fiscal Officer reports to the Executive Director and is responsible for managing all fiscal functions of the Michigan Humanities Council. These functions include financial systems and budgeting to ensure all funds are properly monitored and accounted for, annual audit processes, payroll and employee benefits functions, as well as general bookkeeping and accounting operations. The Fiscal Officer ensures compliance with all federal and state policies and regulations, and ensures the Council’s compliance with the financial reporting requirements for grants received from the National Endowment for the Humanities and other entities. The Fiscal Officer is a critical part of the Council’s team, participating in the day-to-day operations of the organization, assisting in the design and implementation of programs, and contributing to its success in delivering high-quality cultural programming.
Duties and responsibilities:
Compliance / Reporting
- Monitor the Council’s fiscal compliance with grants received from National Endowment for the Humanities, state, and other funding sources. Prepare and submit reports on a timely basis to comply with National Endowment for the Humanities’ requirements, all financial reporting requirements, and other state and federal regulations concerning tax exempt status, status as charitable trust, the right to engage in fund-raising, etc.
- Prepare and present financial reports to the Executive Director for submission to the full board, the finance committee, the audit committee, and other committees.
- Review grant proposal budgets and financial reports to ensure that expenditures align with grant awards and Council guidelines. Assist grant applicants with proposal budgets as needed.
- Serve as the Council’s liaison for the Cultural Data Project (CDP). Responsible for the collection and submission of annual data, preparing budget information to meet requirements associated with grants awarded to the Council, and assist Grants Officer with the integration of CDP reporting into the Council’s grant programs.
- Prepare annual budget and supporting materials in conjunction with the Executive Director.
- Assist the Executive Director and staff with the development of program budgets.
- Prepare documents in support of the annual audit. Ensure that auditor files all government forms (Form 990 and License to Solicit) before deadline dates.
- Develop and distribute request for proposal approximately every three years to potential firms to conduct annual audit.
- Use QuickBooks to post invoices, issue checks, reconcile accounts and prepare reports.
- Develop spreadsheets and reports for board meetings, monthly program account status, and other analysis and reporting.
- Process time sheets, payroll distributions, and employee benefits. Track staff leave time and prepare travel reimbursements.
- Review and recommend improvements to policies, procedures, and software.
- Other duties as assigned.
Qualifications, Education, Skills, and Experience
Desired / Preferred:
- CPA certification.
- College four-year degree in accounting.
- Experience with annual budget cycles and the development of budgets for multi-year projects.
- Experience with reporting and compliance associated with federal funding.
- Experience with human resources functions and management of employee benefits programs.
- Experience with financial aspects of grant programs.
- Experience with bookkeeping and accounting in a nonprofit setting.
- Minimum 1 year experience with bookkeeping and accounting.
- Experience with QuickBooks accounting software in a business or nonprofit setting.
- Demonstrated proficiency with Microsoft Office software, particularly Excel and Word.
- Demonstrated written and oral communication skills.
- Demonstrated ability to work in a collaborative team environment.
The starting salary for this position is currently budgeted at $45,000. Benefits include health care insurance/cafeteria plan, disability and life insurance, and a 401K/deferred compensation plan. The Council is a 501(c)(3) private, nonprofit organization and equal opportunity employer. For further information about the Michigan Humanities Council visit www.michiganhumanities.org.
Please submit a cover letter outlining your specific qualifications for this position, a current resume, and a list of three professional references to:
Karen Rhodes, Operations Officer
Michigan Humanities Council
119 Pere Marquette Drive, Suite 3B
Lansing, MI 48912-1270
Electronic submission is encouraged to firstname.lastname@example.org. Review of applications will begin on June 10 and the position will remain open until filled. The candidate selected is expected to begin employment in July 2013.